We are seeking a detail-oriented and proactive **Accounting Specialist** to join our team. This role is essential for maintaining accurate financial records, overseeing billing and reconciliation processes, and ensuring compliance with tax regulations. You will work closely with our project and management teams to support daily operations and monthly reporting.
**Daily Tasks:**
* Control and bill material orders using **QuickBooks (QB)** and **MCC Estimator CRM**
* Track project completion status (including projects not 100% complete) and bill customers accordingly
* Enter all vendor bills into QB daily with attached documentation
* Apply all received payments in QB and upload corresponding payment proof
* Manage accounts payable (AP) to ensure timely bill payments, including auto-payments
* Monitor and record employee payroll hours in **BBSI system**, including:
* Entering new employees
* Deducting Union hours
* Applying and deducting employee advances
* Processing external deduction requests
**Monthly Tasks:**
* Perform **material reconciliation** to ensure all received materials and completed projects are accurately billed
* Send **monthly customer statements** and follow up on **past due invoices**
* Reconcile all bank accounts
* Submit sales tax and other tax reports, and ensure timely payments
* Handle **property tax** preparation and reporting
* Manage and prepare documents for **company and MCC Management tax returns**
**Additional Responsibilities:**
* Prepare and send **conditional and unconditional lien waivers** to customers
* Monitor accounts receivable (AR) and follow up on outstanding balances
* Ensure accurate deduction and tracking of payroll advances and external deductions
* Support year-end reporting and documentation for CPA and tax authorities
**Qualifications:**
* Proven experience in bookkeeping, accounting, or a similar role
* Proficient in **QuickBooks** and familiarity with **MCC Estimator CRM**
* Experience with **BBSI payroll system** is a plus
* Strong understanding of A/P, A/R, billing, payroll, and reconciliations
* Ability to manage multiple tasks and deadlines independently
* Excellent attention to detail and organizational skills
* Strong communication skills, especially for customer follow-ups
**We Offer:**
* Competitive salary
* Fully remote opportunity
* Stable and supportive team environment
* Opportunity to work with a company that values accuracy and accountability
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